Tackling your first academic conference paper: a practical guide

speechI was recently asked by an early career colleague for some advice on presenting their first conference paper. Instead of just an informal chat over tea/coffee, which is what I’d usually do, I felt a sudden urge to take some time to reflect upon, and record in writing, my own experience and practice of delivering (and listening to) conference papers over many years.

Now, granted, the fact that I was in the middle of a pretty tough chapter of my monograph and just couldn’t face looking at it again that day may have had something to do with that sudden urge! Nevertheless, I ended up composing what became a long(ish) email with “my way” of doing conference papers which my colleague found useful and I’ve since forwarded to students who have asked for advice. I was actually just contemplating sending that same email to three of my postgraduate students, who are about to give their first academic conference papers soon, when I realised I should probably share this in my blog so that it can remain there as a point of reference for current and future students, as well as anyone else who may be looking for practical advice on the web.

So here you go: the pointers and tips below outline “my way” of dealing with conference papers, especially those with very tight slots (20 minutes is pretty standard in large conferences). I am not claiming it is *the* way to do a paper, but it is my way, developed over many years, and it works for me! If it can be of help to others, that would be an added bonus!

 

Step 1

I start with looking at my notes, deciding what my main points are going to be, and narrowing down the scope by picking only a few strategic examples per main point. Usually research papers come out of a much larger research idea, but a paper is an opportunity to share some initial thoughts at the beginning of a research project, or share the most salient findings at the end of one, or report on such a project somewhere in the middle. So picking up 2-3 main ideas to develop in a paper, with a few well-chosen examples, is key. You can indicate that you have more to say on some things but had to set limits, as this will drive people to ask you to expand on a few ideas in the question session that follows.

Step 2

Then I write down the paper. I don’t do bullet points or notes because it’s so easy to misjudge timings and end up covering only half of what you wanted to say in the 20-minute slot. I write it down in complete sentences, but with a focus on oral delivery (so using the active voice much more than the passive, keeping sentences short and punchy, allowing some wit/humour where appropriate, and generally “writing as if I am speaking”). My personal limit for 20 minutes is about 3,500 words – but I am a fast speaker! The main thing is to rehearse the paper (in front of the mirror, in front of your partner, in front of friends, record yourself and listen back, whatever works to give you a sense of real delivery) and make sure you hit the 20 minutes comfortably. Conference chairs/moderators have the capacity (I would say the duty!) to be ruthless and can – and often WILL – stop you mid-sentence once you hit the 20 minutes! One last bit of practical advice on length: when you rehearse the paper at home, I can guarantee you it will be a tad slower than when you deliver it. When you are – as it were – “on stage” adrenaline kicks in and you will automatically go just a little faster, so bear that in mind too. I once heard a paper that was finished at 12 minutes. You don’t want that either. So if at rehearsal you’re (say) at 16-17 minutes, you probably need *just* a little more.

Step 3

AFTER I write the paper, I then construct the PowerPoint or handout. I usually include quotations, especially longer ones, as it is then clear what in the paper is yours and what comes from primary and secondary sources. Also, in terms of my area of expertise, there are often difficult names in Tolkien’s languages to pronounce, or bits and pieces in Welsh/Irish/etc., so it’s easier on the audience to be able to see them – never assume prior knowledge! When I use a PowerPoint I may include a slide when it is not strictly needed (perhaps a relevant image) as it keeps the pace of the talk even (the audience sometimes need to focus their attention somewhere else than you).

Step 4

After the PowerPoint is done, I then carefully insert prompts in the written talk (in red font, highlighted in yellow, so that they stand out) right by the words where I need to change slide, or click for the next bullet point in the same slide, etc. That is the most important practical advice I can give! It takes time to do it (and it often gets you to rethink the way you’re using slides) but it prevents getting flustered while delivering (how many times have I heard papers where the speaker says: “Now, let me see… Did I have a slide on this?…” It is annoying and unprofessional! And it can lose you valuable time from delivering!)

Step 5

Then I print everything in large font (as I am practically blind!!!) and have two printed copies with me, one in my suitcase and one in my handbag. You never know! Oh, and one copy e-mailed to me and one on a memory stick. The same goes with the PowerPoint. You can never have too many backups!

 

If you’ve followed so far and had a go at all the steps above, you should (hopefully) be in a good place to deliver your paper. Best of luck and well done on having your first paper accepted!

Leeds 2016: Tolkien Society Seminar and IMC

Well, I am back from Leeds, where I attended two wonderful events:

  1. the Tolkien Society Seminar (Sunday 3rd July), this year commemorating the 100th anniversary of the Battle of the Somme (which Tolkien survived), packed with talks on the theme of “Life, Death, and Immortality in Tolkien’s life and works”
  2. and the International Medieval Congress at Leeds (4th-7th July), one of the most prestigious conferences on medieval studies worldwide, for which I organized Tolkien sessions for the second year running in an effort to establish an annual gathering of Tolkien academics on this side of the pond (following the long-standing example of “Tolkien at Kalamazoo“).

Both events were very successful and included speakers from the UK, Europe, and North America.

Tolkien Society Seminar 2016, Leeds

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The Tolkien Society Seminar programme was full to the brim with tightly-timed (and, dare I say, very efficiently moderated by the Chairman of the TS, Shaun Gunner) 20-minute papers followed by 5 minutes of discussion. This allowed the organizers to fit thirteen talks in 7,5 hours – quite an achievement! My paper was on “‘Tears are the very wine of blessedness’: joyful sorrow in J.R.R. Tolkien’s The Lord of the Rings“. I have been thinking about the ideas and concepts around this paper for a long time, so it was great to air my thoughts in front of this particular audience. The TS filmed my talk which is now available to watch here (comments welcome!)

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A group photo of all the speakers at the Tolkien Society Seminar in Leeds

Among the other papers, I was particularly impressed with Irina Metzler‘s talk on “Tolkien and disability: the narrative function of disabled characters in Middle-earth” (her tripartite exploration of case studies as a way to survey Tolkien’s use of disability in his extended legendarium worked really well). Andrew Higgins‘s paper ‘”Gifts in harmony?”: a philological exploration of Tolkien’s invented words for “life” and “death”‘ was an excellent demonstration of how examining Tolkien’s invented languages can illuminate his mythology (the essence of Andy’s PhD thesis). Other papers I really liked (even if I didn’t always agree with all points and arguments) were given by Tania Azevedo, Anna Milon and Adam B. Shaeffer. You can see the entire programme here. Overall, an excellent day, full of insightful discussion and debate. Thank you to Shaun Gunner and Daniel Helen for excellent organizing!

International Medieval Congress 2016, Leeds

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It was a pleasure to be the organizer of the Tolkien sessions at Leeds – onwards and upwards!

Leeds IMC was a much larger affair – indeed, a conference that has been taking place annually since 1994. There have been occasional Tolkien sessions and papers in previous years, but since last year I have been organizing sessions on Tolkien with an aim to make those a regular part of the congress (see here for last year’s sessions). Here are my two sessions this year:

Session 331: J. R. R. Tolkien: Medieval Roots and Modern Branches

The session addressed the complexities of Tolkien’s modern Middle Ages. Andrew Higgins explored Tolkien’s appropriation of Old Norse and Anglo-Saxon perceptions of the Finns in his legendarium. Sara Brown revisited Tolkien’s The Lord of the Rings via the practice, philosophy, and symbolism of alchemy. Aurélie Brémont examined parallels between Tolkien’s and T.H. White’s medievalisms. The session was moderated by Chris Vaccaro (University of Vermont).

Paper Titles and Speakers:

“‘Those who cling in queer corners to the forgotten tongues and manners of an elder day’: J. R. R. Tolkien, Finns, and Elves” (Andrew Higgins, Independent Scholar, London)

“Stirring the Alembic: Alchemical Resonances in Tolkien’s Middle-Earth” (Sara Brown, Department of English, Rydal Penrhos School, Conwy)

“J. R. R. Tolkien and T. H. White: Modern Brits and Old Wizards” (Aurélie Brémont, Centre d’Études Médiévales Anglaises (CEMA), Université Paris IV – Sorbonne)

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Andrew Higgins, Sara Brown and Aurélie Brémont – Tolkien session at Leeds IMC

Session 431: ‘New’ Tolkien: The Story of Kullervo and A Secret Vice – A Round Table Discussion

This round table discussion will focused on works by J. R. R. Tolkien published during the last 12 months. Participants commented on The Story of Kullervo, edited by Verlyn Flieger, a creative retelling of a tragic episode from the Finnish Kalevala; and A Secret Vice, edited by Dimitra Fimi and Andrew Higgins, an extended edition of Tolkien’s essay on invented languages together with new material on philology, contemporary language theories, and language as art. Participants: Brad Eden (Valparaiso University), Kristine Larsen (Central Connecticut State University), and Nelson Goering (University of Oxford).

Contribution Titles and Speakers:

“Musical allusion, Kullervo, A Secret Vice and Tolkien’s early mythology” (Brad Eden, Valparaiso University)

“Ladies of the Forest: Melian and Mielikki” (Kristine Larsen, Central Connecticut State University)

“Phonetic Symbolism: What is meant? I don’t know” (Nelson Goering, University of Oxford)

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Brad Eden, Kristin Larsen and Nelson Goering – Tolkien roundtable at IMC Leeds

Both sessions were brilliant. The very well-attended first session generated a lot of exciting discussion, while the round table was a perfect venue to try out first thoughts and analyses on ‘new’ Tolkien books (I was blown away by what the speakers did with the new Tolkien material Andrew Higgins and I edited for A Secret Vice: Tolkien on Invented Languages – it was worth all of those sleepless nights working on that volume!)

All speakers and other academics and students interested attended a “business meeting” at Leeds to discuss next year’s session proposals. I am hoping to circulate details soon. If you are interested and want to be on the mailing list, please let me know.